TOWN OF STETSON

SELECTMEN’S MINUTES

Date:  October 22, 2008

 

I. OPEN MEETING

A. ROLL CALL:

Gary Bellefleur, Gerald Button, Donald Carroll, Brenda Clark, Lois Hawes, and a list of guest.

 

            B. MINUTES OF THE MEETING

                        1.         Approve October 8, 2008 Meeting Minutes

            Upon motion by Don Carroll, seconded by Gerald Button, it was unanimously voted to approve the October 8, 2008 Minutes with the amendment of page 2 (August to Augusta).

 

            C. QUIT CLAIM DEEDS 

            None.

 

            D.  WARRANT

                        1.  Payroll Warrant

Upon motion by Don Carroll, seconded by Lois Hawes, it was unanimously voted to approve the Payroll Warrant

 

2.      Expenditures

            Upon motion by  Lois Hawes, seconded by Brenda Clark, it was unanimously voted to approve the Expenditures Warrant.

 

            E. BOARD OF ASSESSORS       

            Nothing.

 

II. OLD BUSINESS

1.                  Update on Audit Report

Gary addressed the concerns of the Audit Report.  Although some of it looks terrible to the public eye, it is because the Sand & Sand Shed and the New Fire Truck were approved at Town Meeting on the Revenue side, they were not approved on the Expense side so they appear as overdrafts.  Gary also reported the overdrafts that actually did occur during the previous fiscal year, but also noted that the ending balance of the over all budget is $10,087.00 in the black.

Gary also addressed the Management Letter and the 3 recommendations noted.  The only concern to be dealt with was the End of the Year Adjustments, and those have been completed.

 

III. NEW BUSINESS

            1.         Danielle regarding supplementals and abatements

            Tabled,  because Danniel could not be present.

 

III. COMMITTEE REPORTS

            A.  ANIMAL CONTROL       - Nothing                  

            B.  APPEALS BOARD        - Nothing

            C.  CEMETERY                    New copies of the Clark’s Hill Cemetery have been made and provided by Gary.

            D.  CODE ENFORCEMENT OFFICER   -Nothing       

            E.  E911         -Nothing

            F.  EDUCATION       Enough signatures have been collected to put as a referendum question on the next state election.

            G. EMERGENCY PREPAREDNESS COMMITTEE     -Nothing

            H. EMT/RESCUE     -Nothing

I.   FIRE DEPARTMENT     -Nothing

            J.  MEETINGHOUSE           Don noted the water heater is working, the breaker was tripped.

K. PARKS & RECREATION          -Nothing       

L.  PLANNING BOARD       -Nothing

            M. PLUMBING INSPECTOR         -Nothing

N. RECYCLING & SOLID WASTE COLLECTION                    

            1.         Fall clean up will be this weekend October 25th @ the Meeting House

Date was announced, and Don Carroll spoke with Jerry and agreed the tires in question were pulled out, Sullivan’s waste would pick them up.  Gary will also call Newport Metals to confirm there intentions of the scrap metal so that Don can let Jerry know if a container needs to be brought to the collection site.

            O. ROAD COMMISSIONER          

            John Bigger stated the Wolfeboro Road where the big pipe was installed is in need of 2 speed bumps being removed.  John has received a quote of $2,000.00 to cut and pave over those speed bumps.  Consensus of the Board that this work would fall under Road Improvements and to have the work completed.

            John also stated that he would like to have 200 yards of gravel delivered to have in the spring.

            Lois and Brenda thanked John for fixing the end of the Merrill Road.

            Missing Road signs noted:

                        Loon Cove, Coboro Road, New Sweden Road, and East Newport Road.

            Also noted was the need of line on the Lapoint Road, it is very dark.  John will check on prices.

            Gates for the Salt and Sand Shed were also considered.

P.  STATE LEGISLATIVE CORRESP      Nothing        

            Q. TREASURER      -Nothing

R.    WELFARE DIRECTOR            -Nothing

 

 

 

S.     OTHER   

Don Carroll suggested donating the old plot map that has been in the town office for years to the Historical Society.

Upon motion by Don Carroll, seconded by Brenda Clark, it was unanimously voted to donate the map to the Historical Society

 

 

IV.               TRAINING           -Don Carroll will be attending a General Assistance Training, and the Office Staff will be attending a training in Augusta on November 18, 2008.

 

V.                 PUBLIC COMMENTS

Marty Hipsky requested that the board search for the buried granite pieces and put them at the Meeting House to continue the wall.  Richard Webber will look for them. 

 

 

V.                 SELECTMEN COMMENTS

Lois Hawes also noted the missing piece of granite at the meeting house, and that lights were needed for the voting booths.  Don Carroll will bring in the lights and hooked them up before the Elections on Tuesday.

Gerald Button noted the gap in the side door of the new office, the rug is soaked and there is a significant heat lost. 

 

VI.               EXECUTIVE SESSION            None.

 

VII.              ADJOURNMENT

 

Upon motion by Gerald Button, seconded by Brenda Clark, it was unanimously voted to adjourn the meeting at 7:20 p.m.

 

 

_______________________________Gary Bellefleur

 

_______________________________Gerald Button

 

_______________________________Donald Carroll

 

_______________________________Brenda Clark

 

_______________________________Lois Hawes

 

 

 

Minutes recorded by;  Diane Lacadie