TOWN OF STETSON

SELECTMEN’S MINUTES

Date:  AUGUST 27, 2008

 

I. OPEN MEETING

A. ROLL CALL

Gary Bellefluer, Don Carroll, Brenda Clark, and Lois Hawes.  Gerald Button was absent due to medical issues.

 

            B. MINUTES OF THE MEETING

                        1.         Approve August 13, 2008 Meeting Minutes

            Tabled for next meeting.

 

            C. QUIT CLAIM DEEDS 

            None.

 

            D.  WARRANT

                        1.  Payroll Warrant

Upon motion by Don Carroll, seconded by Lois Hawes, it was unanimously voted to approve the payroll warrant.

 

2.    Expenditures

Upon motion by Don Carroll, seconded by Brenda Clark, it was unanimously voted to approve the expenditures warrant with the understanding that this would be the last mileage check reimbursement made for daily trips for banking purposes.          

 

            E. BOARD OF ASSESSORS

            Nothing.

 

II. OLD BUSINESS

1.            Mr. Button update on bid prices for masonry work

Tabled (Mr. Button not present)

 

2.            Mt. Pleasant Road Rehabilitation project bid decision

Don Carroll informed the board that he had spoken with John Bigger and that both of them were in agreement to recommend that the bid go to RJ Paradis in Newport.

Upon motion by Don Carroll, seconded by Lois Hawes, it was unanimously voted to award the bid to RJ Paradis of New Port.

 

3.            Speed limit signs on Blaisdell Rd. & LaPoint Rd.

After some discussion of types of enforcement issues and speed concerns on the new hot-top:

Upon motion by Gary Bellefluer, seconded by Brenda Clark, it was unanimously voted to place a 35 mph speed sign on the Blaisdell Road.

 

 

III. NEW BUSINESS

1.    Sam Hand would like to know what will be done with the tires in the woods by the Sand/Salt Shed. As they are not very attractive where they are.

Don Carroll explained that those tires were use to hold down the tarp.  Don will see that the tires are removed.

 

2.    Steven Ferris wants to be Parks & Recs. Director

Mr. Ferris was present and expressed his interest in the Parks and Rec Directors position.

Upon motion by Don Carroll, seconded by Gary Bellefluer, it was unanimously voted to appoint Steven Ferris as Parks & Rec. Director.

 

3.    Jim & Connie Crocker – Re Soccer Uniforms

Connie Crocker was present and expressed the immediate need to soccer uniforms.  The cost is approximately $16.00 per uniform and the town is in need of approximately 20 uniforms.  Mrs. Crocker also expressed the need for a new net, and the ware-a bouts of the line painting machine.  Lois Hawes will check on the line painting machine, and Mrs. Crocker will discuss with the new Mr. Ferris the ordering of the uniforms within the Parks and Rec. Budget.

 

4.    Cheryl Nadeau w/ Kersky Assoc. – Re. – Abatement

Diane Lacadie explained the legalities of the abatement criteria, and distributed the law on the requirements of tax billing out of the Tax Collector’  MMA manual (see attached).

Upon motion by Don Carroll, seconded by Lois Haws, it was unanimously voted to deny the abatement request.

 

5.    Office moving possible set for Sept. 21st.

This date confirmed and set.

 

 

III. COMMITTEE REPORTS

            A.  ANIMAL CONTROL

            Concerns of the Animal Controls officer’s availability and quick response were voiced and noted.           

            B.  APPEALS BOARD 

            Don Carroll informed the Selectmen that the Appeals Board had denied Gerald Leighton’s appeal.

 

 

            C.  CEMETERY       

            Don Carroll reported the cemetery maps have been found, and Diane will be making arrangements to drop them off for copies to be made.

 

            D.  CODE ENFORCEMENT OFFICER

            Melodie Bellefluer expressed concerns of the trailer that has been put in on the Burleigh Road.  Mr. Webber reported that the mobile home is on  a slab, and has been approved and accepted by the Code Enforcement Officer.

                                                 

            E.  E911         Nothing.

   

            F.  EDUCATION

            Don Carroll reported that he has been elected to the Legislative Policy Committee, and he will represent the Town of Stetson on that committee.                  

                                   

            G. EMERGENCY PREPAREDNESS COMMITTEE     Nothing.

 

            H. EMT/RESCUE    

            Bev Tracy reported that 2 people are in school until December.

 

I.   FIRE DEPARTMENT

Fire Chief, Kim Tracy informed the Board, that the Department raised $356.00 on Stetson Days, and thanked all that helped.  Gary also gave Kim his written recommendation as previously requested.

  

            J.  MEETINGHOUSE

 

                        1.         Update on dehumidifier

            Don Carroll reported that he had called the company that installed the dehumidifier and was informed that the system was installed as ordered per Selectmen George Hockstadter, and that the system was running at capacity.  They will come out and check the system on Thursday.

           

K. PARKS & RECREATION 

1.         Stetson Days update

            Tabled. (Mr. Button was not present)

 

L.  PLANNING BOARD

Don Carroll had spoke with the Chairman of the Planning Board, Joanie Withee, and discussed the training provided by the State on Shoreland Zoning.  The amended Ordinance will have to be accepted at a Town Meeting, and the board does not see the need for a Special Town Meeting.       

            M. PLUMBING INSPECTOR         Nothing.

           

            N. RECYCLING & SOLID WASTE COLLECTION

            Don Carroll reported that a date needs to be set for sometime in October.  Don also reported that the recycling papers were not sent out, and that he will put them together.

            Don also reported the phone calls he had received concerning the pick-ups on the Brown Road (Exeter side); Don told them this was to stop.

                       

            O. ROAD COMMISSIONER

                        1.         Plow / Bus turn around on Burleigh Road

            John Biggar was not present and was going to look into the turn around.  Lois Hawes reported that she has spoken with the property owners and the bus turn around has been ok’d.

            Also noted was the bid process for plowing needs to be advertised and due at the second meeting in September (24th).  Contract starts on the 15th of October.

P.  STATE LEGISLATIVE CORRESP      Nothing.

            Q. TREASURER     

            Diane Lacadie presented the Board with a letter she received from DMV expressing concerns that “New Reg” Towns must send their reports weekly.  Diane explained that in order to comply with this request, we must be able to cut a weekly check.

            Upon motion by Gary, seconded by Brenda Clark, it was unanimously voted to allow the treasurer to cut weekly checks to the Department of Motor Vehicles.

 

            R.  WELFARE DIRECTOR                       Nothing.

            S.  OTHER

            Don Carroll:

      Report was due in Augusta on 08/01/2008; this report allows $35,000.00 to the town for DOT Rural Road Assistance.  This report needs to be signed tonight and sent in.  This money is for roads and Don spoke with MMA and would like to put these funds into the Road Maintenance Account.  Presently, this fund is listed on the Income side under “Highway Grant” funds.  Gary stated that he has concerns about doing this, and will check out the legalities.  

Don also pointed out a check that was received in the amount of $47.00 for Homestead Exemption, and should have been $10,000.00 (note this was from the over payment of last year)     

Don also requested a workshop meeting for the purpose of employee evaluations and job descriptions.  He noted that twice he had been in the office and the kids in there on the town’s computers.  Lois also voiced concerns on this issue.

 

 

The consensus of the Board was to have a Workshop on

                  Tuesday – September 02, 2008 at 4:00 p.m.

At the meeting house.

MMA Convention  forms are coming due for those who would like to attend on October 7 and 8, with closing the office one of those days.

Don also recommended thank you notes, reminder to send letters to bidder in forming them of the winning bid, he also noted the prisoners will be here the second week in October cutting on the Blaisdell Road.

 

Gary Bellefluer:

Merrill Bank has requested to give the town of Stetson a proposal for our banking needs.

Final invoice for Trask, and the affidavit.

 

IV.      TRAINING           

           

V.            PUBLIC COMMENTS 

Marlene Webber stated she would like to see a parade in the Town of Stetson once a year instead of every 2 years as other towns do.  She also noted the nice article in the Rolling Thunder.  Marlene recommends planning and scheduling earlier,  “the town needs volunteers support, not just money.”

 

Richard Webber informed the Board that the exhaust fan in the Salt and Sand Shed is not adequate for mixing, a larger fan is also needed in the back in the mixing is going to be down inside.

 

Jim questioned when tax bills would be sent out,  land values are being changed.

 

Judy Biggar questioned if the assessor’s agent was still Travis, and if Danielle is certified?  Don Carroll explained that Danielle works for Travis not the Town.  Judy stated with the new computer system, the tax bills should be out by now.

 

Marty Hipsky

Thanked Don Carroll for his participation on the legislative committee and appreciates him taking on that work load.  Marty feels the operation of the Town and its’ deadlines are not just the responsibility of the office staff, but also of the Selectmen.

 

V.           SELECTMEN COMMENTS

Brenda Clark noted a sign was needed for the Coboro Road.

VI.          EXECUTIVE SESSION

None.      

 

VII.         ADJOURNMENT

 

Upon motion by Don Carroll, seconded by Gary Bellefluer, it was unanimously voted to adjourn the meeting at 9:15 p.m.

 

 

 

 

 

 

 

 

__________________________________Gary Bellefluer

 

__________________________________Gerald Button

 

__________________________________Donald Carroll

 

__________________________________Brenda Clark

 

__________________________________Lois Hawes

 

 

 

 

 

 

 

 

 

 

Minutes are recorded by;

Diane Lacadie