TOWN OF STETSON

SELECTMEN’S MINUTES

Date:  July 8, 2009

 

 

 

I. OPEN MEETING

A. ROLL CALL

Gary Bellefleur, Donald Carroll, Brenda Clark. Lois Hawes, and Terry White.

 

            B.  Swear in Terry White

            Terry White was sworn in.

 

C.  MINUTES OF THE MEETING

                        1.         Approve June 24, 2009 Meeting Minutes

            Upon motion by Don Carroll, seconded by Lois Hawes, it was unanimously voted to approve the June 24, 2009 Meeting Minutes.

 

            D. QUIT CLAIM DEEDS 

            None.

 

            E.  WARRANT

           

1.      Payroll Warrant – Approve warrant #  76 & 1

Upon motion by Lois Hawes, seconded by Brenda Clark, it was unanimously voted to approve Warrant # 76.

Upon motion by Lois Hawes, seconded by Gary Bellefleur, it was unanimously voted to approve Warrant #1.

 

2.      Expenditures – Approve warrant #  2

Upon motion by Don Carroll, seconded by Terry White, it was unanimously voted to approve Warrant #2.

(Lois Hawes requested a total amount expended to Staples during the previous year)

             

            E. BOARD OF ASSESSORS       

            Don Carroll reported that the assessing is completed and that the commitment of taxes should be done by August 1st.

 

 

 

 

 

 

II. OLD BUSINESS

 

1.                  Lake Property

Don Carroll informed the Board that he had spoken with the Town attorney and the attorney stated that there is no problem selling the property as long as there was not a Town Vote to keep the property.  If there was a Town Vote, then it will have to go before the residents again to reverse the vote.  This would have to take place at the Annual Town Meeting, or a Special Town Meeting and be sold by a Quit Claim Deed.

 

2.                  Signing of contracts (Cleaning & Winter Plowing & Sanding)

And signing of Assessor Return.

It was noted that these Agenda items had already been voted on at budget time and was only waiting for Town Meeting approval, and that process has been completed and the contract can now be signed.  (It was also noted to send a signed copy of the contracts to each individual and to send 2 copies of Jerry Sullivan’s contract to him so he could sign one and send it back for the Selectmen’s signatures)

 

III. NEW BUSINESS

           

1.                  Elect new chairman

Upon motion by Don Carroll, seconded by Lois Hawes, it was unanimously voted to elect Gary Bellefleur to Chairman of the Board.

Gary accepted and also stated that the Selectmen Stipends will be split across the Board again this year.  The Board thanked him.

 

2.                  Roadside Mowing

Consensus of the Board was to put in the Rolling Thunder on Monday to advertise for 1 week, and to request the bid proposal back by August 5, 2009 to be opened at the August 5, 2009 Selectmen’s Meeting.  (Don will come in to proofread contract on Monday before it is sent out)

 

3.                  Review of Year End Financial Statements

Gary was given a copy of the Year End Reports and consensus of the Board was to have Gary sign the “Letter of Understanding” that was received and requested by the Auditor.

 

 

 

4.                  Peter Web was in about possibly needing some gravel for the road to public landing (down by dam) has some good size potholes

Note that items #4 and #5 were addressed under Road Commissioner in the Committee Reports.

 

5.                  Road Complaints    

Note that items #4 and #5 were addressed under Road Commissioner in the Committee Reports.

 

III. COMMITTEE REPORTS

            A.  ANIMAL CONTROL       - Nothing      

B.  APPEALS BOARD 

                        1.         Looking for a member if anyone is interested

            Announced.

            C.  CEMETERY

            Don Carroll would like to find a metal detector to find and pull up the markers that are at the cemeteries.             

            D.  CODE ENFORCEMENT OFFICER   - Nothing.                 

            E.  E911         -Nothing.

            F.  EDUCATION       -Nothing.

            G.  EMERGENCY PREPAREDNESS COMMITTEE    - Nothing.                 

            H.  EMT/RESCUE                - Nothing.

I.   FIRE DEPARTMENT    

Gary Bellefleur informed the Board that he had received a phone call from Kim Tracy stating that only 3 people showed up for the last Fire Department Meeting.  Gary stated that the Town of Stetson is not far from having to totally shut down their volunteer Fire Department.  If this happens, the residents of Stetson home owners insurance will definitely increase!!  Don Carroll will address this concern as part of his article in the next news letter.

            J.  MEETINGHOUSE          

            John Bigger will get an estimate on the repairs of the Meeting House entry way.  These funds were approved at Town Meeting.

K.  PARKS & RECREATION        

Lois Hawes questioned if there was anything presently taking place at the fields and if there was still a need for the portable toilet.  (There are events taking place, and the soccer program will need it the first of August)

L.  PLANNING BOARD

            1.         Looking for Planning board Members

            Announced and noted to have Planning Board look at and consider Road widths.

            M. PLUMBING INSPECTOR         - Nothing.                                                     

N. RECYCLING & SOLID WASTE COLLECTION         - Nothing.     

 

           

            O. ROAD COMMISSIONER

            John Bigger was present and the Board noted the office recorded Road Complaints.  Don Carroll spoke with Peter Coughlin and Jeff Leary concerning what monies are for what concerning, “Capital Improvement and Maintenance appropriated expense accounts.  “The state guideline states that anything that will last from 12 to 15 years is considered a Capital Improvement; this would include NEW culverts and NEW ditching.  If culvert is being replaced or ditching upgraded, this would be considered Maintenance.  Hot top patching would have to come out of the Maintenance Account.  If more money was needed in either account, it would have to come from a “Special Town Meeting” vote. 

            Ralph’s Lane has not been ditched, and Capital Improvement monies would be OK.

            John Bigger reported to the Board, “If the monies were approved, the patching could start as soon as Thursday morning, July 9, 2009

            Consensus of the Board was to start the estimated 1600 feet of patching to include:  The Merrill Road, the Wolfboro Road, and the entrance to the Brown Road.  These locations will be filled, shimmed, and overlay applied.  The repairs of the well area at the Town Office will be approximately $800.00 and will come out of the Building Account. 

            Consensus of the Board was to start these projects. 

            Alan Brown (resident) asked if the grading that was recently done on Ralph’s and Everett’s Landing was approved by the Road Commissioner.  John Bigger responded, “No”.

            Lois Hawes requested that the bus turn-a-rounds be taken care of before school begins, and Brenda Clark requested that “Leslie’s driveway also be looked at because she uses it as a bus turn-a-round.

            Don Carroll also noted there was a complaint on the Dam road needing gravel.

            It was also noted that Herb’s Landing is a private road, not a town road and the town is only responsible for keeping it safe and passable.   Loon Cove Road residence have given a deeded right of way to the Town for winter maintenance only.

            Terry White questioned the process of turning Herb’s Landing to a Town Road, and was informed that it is a process, and the Town has to accept it at a Town Meeting.  Don Carroll suggested that the Residents of Herb’s Landing start an Association.

            John also stated that he wanted the residents and the Board to know that the big road projects do go out to bid and are not automatically given to Richard Webber.

            Don Carroll will also get the winter salt ordered by request of Richard Webber as the winter sand is already on its way.

P.  STATE LEGISLATIVE CORRESP      - Nothing.

            Q. TREASURER       

            Diane reported that the Auditors will be in the office on July 28, 2009.

R.    WELFARE DIRECTOR                        - Nothing.     

     

S.     OTHER   

It was noted that the Inmates will be cutting back trees in August.

     

IV.               TRAINING

It was noted that newly elected Terry White would soon have to attend a “Right to Know Law” training.

 

V.                 PUBLIC COMMENTS    

It was noted that Alan Brown would be chairing the War Memorial Committee, and Marlene Webber questioned how that committee was developed.

 

VI.               SELECTMEN COMMENTS

Brenda Clark reported that a few of the flags hanging in Town were caught on the wires.  She, her son and Corey Leighton will try to get the flags off the wires.

Don Carroll requested to write and submit the Selectmen’s Comments in the News Letter on a regular basis.  The Board agreed, and Brenda Clark requested that Don add the winner names of the scholarship to his article.

 

VII.             EXECUTIVE SESSION

None.

 

VIII.            ADJOURNMENT

Upon motion by Don Carroll, seconded by Lois Hawes, it was unanimously voted to adjourn the meeting at 7:32 p.m.

 

 

 

____________________________________Gary Bellefleur

 

____________________________________Donald Carroll

 

____________________________________Brenda Clark

 

____________________________________Lois Hawes

 

____________________________________Terry White

 

 

Minutes recorded by;

Diane Lacadie