TOWN OF STETSON

SELECTMEN’S MINUTES

Date:  July 23, 2008

 

I. OPEN MEETING

A. ROLL CALL

Gary Bellefluer, Gerald Button, Donald Carroll, Brenda Clark, and Lois Hawes.

 

            B. MINUTES OF THE MEETING

                        1.         Approval of July 9th meeting minutes

            Upon motion by Don Carroll, seconded by Brenda Clark, it was unanimously voted to approve the minutes with the following corrections:           Item 1:  SAD 64 (not 63)

                                                Item 2:  Add $0 to (Stetson days update $2,500.00)

 

            C. QUIT CLAIM DEEDS 

            None.

 

            D.  WARRANT

                        1.  Payroll Warrant

Upon motion by Don Carroll, seconded by Brenda Clark, it was unanimously voted to approve the Payroll Warrant.

 

2.    Expenditures

            Upon motion by Gerald Button, seconded by Lois Haws, it was unanimously voted to approve the Expenditures Warrant.

 

            Upon motion by Don Carroll, seconded by Gerald Button, it was unanimously voted approve the Corrected year to previous year warrants.

           

            Consensus to transfer $35,000.00 from undesignated to checking.

 

            E. BOARD OF ASSESSORS

            Nothing.       

 

II. OLD BUSINESS

A.           Mileage Reimbursement

Lois stated, “That she feels mileage reimbursement has been abused and does not want anyone collecting an extra paycheck.”

Don Carroll stated, “The office staff is paid mileage when attending trainings, selectmen are usually not.”

Mileage reimbursement rate will be set at .50 for now, and Diane will call Gary when banking needs to be picked up.

 

B.           Update on locking in for Sand/Salt for winter

Don sent 3 request for prices of salt, and John Bigger and Richard Webber will be getting the sand prices.

Don has received 1 response from International Salt for $75.35 per ton and a price of $22,605.00 for 300 ton.  Don requested approval to get the salt ordered.

Upon motion by Gary, seconded by Lois, it was unanimously approved to allow Don to order the salt to be delivered.

 

III. NEW BUSINESS

A.   Mark Merrill would like reimbursement for Calcium he put down on Everett’s Landing.  He would like it to come off his tax bill.

Don Carroll stated it was against the law to apply reimbursement towards tax bills.  Mr. Merrill should have contacted the road commissioner with the dust issue.  Mr. Merrill was told by Mr. Bigger, if he took care of it himself, it would come out of his own pocket.  Lois stated that paying for something like this will set precedence and should not be done.

Upon motion by Gary, seconded by Don, it was unanimously voted to disregard this request.

 

B.   Webber Energy Fuel – 2 flues not in use needs to be bricked in the liner as well as the chimney also needs auxiliary high limit installed.

The board reported they have received the recommendations from Webber.  They estimated the high limit auxiliary at a cost of approximately $210.00. 

Upon motion by Lois, seconded by Brenda, it was unanimously to accept the $210.00 price.

Mr. Button was assigned to get together a bid package for the masonry work.

 

C.   Jerry Hughes sent a notice Hazardous Waste Meeting will be held Monday, August 4th @ 11:00 AM

The meeting was announced and Don stated the low participation and believes the town should take a year off and hope to regain our spot if needed.

Marty Hipsky stated, “If Stetson does not participate, then the residents cannot bring any thing there.

Upon motion by Don, seconded by Gerald, it was unanimously voted to drop out for this year.

 

D.   Food Cupboard

Mr. Button stated that a lot of residents are going to need help this winter and the food cupboard saves the town a lot of money and could also use more of our help.  Mr. Button would like to increase the donation the town gives to the food cupboard.  Don stated more would not be fair to the other organizations that help to support our residents, the food cupboard gets ½ of the designated support funds.  Terry more thanked Clyde Gray for his explanations and attitude as it was not like others before him.  Terry also stated that the town also supports the food cupboard by paying of the freezers, those whom are benefiting are not helping.  Terry stated the town needs to realize that the food cupboard is a private business, and cannot be a town entity because of the food.  Terry stated the town has been gracious for decades.

 

E.   Lock in Heating Fuel Cost

Don called Chuck Martin (the manager of Webber) about locking in on fuel prices.  Chuck recommended, not to lock in on oil, but to lock in on propane.

Upon motion by Don, seconded by Lois, it was unanimously voted to lock in on propane prices, but to take our chances on #2 fuel.

 

III. COMMITTEE REPORTS

            A.  ANIMAL CONTROL       - Nothing.

            B.  APPEALS BOARD 

            Reported that the office has an application from Mr. Leighton.

            C.  CEMETERY        -Nothing.

            D.  CODE ENFORCEMENT OFFICER

                        1.         Shoreland Zoning Permits –

            CEO Travis Gould was present and informed the Selectmen of 2 upcoming issues:

            1.  The O’Brian’s were given a permit to move the camp back 14 feet, with a 30% expansion.  They only moved it back 8 feet and a Stop-Work-Order has been issued.

            2.   Gerald Leighton was issued a permit for a 30% expansion, he added the 30% and also added a second story.  A Stop-Work-Order has also been issued, and Mr. Leighton is quite upset.

            Travis explained that the Appeals Board cannot legally grant Mr. Leighton’s appeal, it will be a court case battle.  Mr. Leighton has also applied for a power permit and Travis has also refused to sign that.  Travis plans to issue an order to tear down the top floor to be in compliance with the permit.

            Travis also reported that he has spoke with the owner at the end of the Coboro Road on the right and told him to clean up the junk yard and Travis will now send a certified letter.

                                                 

            E.  E911   -Nothing.

           

            F.  EDUCATION

                        1.         School Consolidation Update

                                    Nothing.

            G. EMERGENCY PREPAREDNESS COMMITTEE  -Nothing.

            H. EMT/RESCUE  - Nothing.

I.   FIRE DEPARTMENT  

Don questioned why none of the Fire Department has attended the meetings.

            J.  MEETINGHOUSE

                        1.         Update on dehumidifier

            Tabled, Don was out of town and did not call yet.

K. PARKS & RECREATION 

1.         Stetson Days update

Street dance, music, parade, benefit supper, floats, raffle, pony rides, etc.  Will be in news letter.

L.  PLANNING BOARD       -Nothing.                    

            M. PLUMBING INSPECTOR         -Nothing.

            N. RECYCLING & SOLID WASTE COLLECTION         -Nothing.      

            O. ROAD COMMISSIONER

            Don reported the dam on Wolfboro road has been removed, leaving a very dangerous situation.  The ditches are 6 to 8 feet deep.  John Bigger will start the culvert work.

P.  STATE LEGISLATIVE CORRESP      -Nothing.  

            Q. TREASURER      -Nothing

            R.  WELFARE DIRECTOR                       -Nothing.

            S.  OTHER   

            1.         Opening of Road side mowing bids:

                        There were 2 bids:

            Tim Richardson:                            $1,114.00

            M & R Construction:                      $2,227.55

 

Upon motion by Don Carroll, seconded by Lois, it was unanimously   voted to accept Mr. Richardson’s bid of $1,114.00.

           

      Gary informed the Board that it is ok to make the final payment on the salt and sand shed, the seed issue has been satisfied.

 

Don Carroll gave the board members a copy of the Road Rehabilitation project contract to put forth the bills and to advertise for bids.  The consensus of the board was to have a mandatory walk-thru on August 7th, with bids being due on the 13th of August.  The culverts for this project will cost approximately $10,000.00.

 

IV.      TRAINING           

            Gerald Button will be attending a newly elected officials workshops.

 

V.            PUBLIC COMMENTS 

None.

 

 

V.           SELECTMEN COMMENTS

Gary informed the public of the statues of the Audit, and stated that everything went well, and we will have more changes for the upcoming year to make the auditing process easier and more efficient.

 

Don commended the girls in the office for getting the Audit completed at such an early date.  It shows that their procedures are efficient and up to date to allow for an Audit that quick.

 

VI.          EXECUTIVE SESSION             

None.

 

VII.         ADJOURNMENT

Upon motion by Don, seconded by Gary, it was unanimously voted to adjourn the meeting at 9:00 p.m.

 

 

 

 

 

 

 

__________________________________Gary Bellefluer

 

__________________________________Gerald Button

 

__________________________________Donald Carroll

 

__________________________________Brenda Clark

 

__________________________________Lois Hawes

 

 

Minutes are recorded by;

Diane Lacadie