TOWN OF STETSON

SELECTMEN’S MINUTES

Date:  July 22, 2009

 

 

 

I. OPEN MEETING

 

A.     ROLL CALL

Gary Bellefleur, Donald Carroll, Brenda Clark, Lois Hawes, and Terry White arrived at 6:10 p.m.

 

 

B.  MINUTES OF THE MEETING

                        1.         Approve July 8, 2009 Meeting Minutes

            Upon motion by Don Carroll, seconded by Brenda Clark, it was unanimously voted to approve the July 8, 2009 Meeting Minutes as amended by Don Carroll.           

 

            C. QUIT CLAIM DEEDS 

            None.

 

            D.  WARRANT

           

1.      Payroll Warrant – Approve warrant #  3

Upon motion by Lois Hawes, seconded by Don Carroll, it was unanimously voted to approve Warrant #3.

 

2.      Expenditures – Approve warrant #  4

Upon motion by Don Carroll, seconded by Lois Hawes, it was unanimously voted to approve Warrant #4.

           

 

            E. BOARD OF ASSESSORS       

            Diane Lacadie reported that the taxes will be committed at the next regular scheduled Selectmen’s Meeting (August 12, 2009)

            Don Carroll stated that the 1 tax acquired property should be put out to bid.  A map picture and a description should be advertised in the Rolling Thunder.

 

 

 

 

 

 

II. OLD BUSINESS

 

It was noted that contract bids that are advertised should only read the dates of events and all other information obtained at the Town Office. 

The Selectmen will meet on Thursday August 26, 2009 at 9:00 am to open the Road Side Mowing Bids.

 

 

 

III. NEW BUSINESS

1.                  Municipal Plowing bid

It  was noted that Don Carroll will come in on Monday Morning (July 27, 2009) to go over the wording of the bid.

2.                  Closing of the Town office for Trio Training

Consensus of the Board was to allow the closing of the office on August 11, 1009 to allow Trio to install and update the software and provide the 5 hours of training that is included with the software.

3.                  Possibility of 1 phone line w/ 2 ring tones for Fire Dept.

Kim Tracy was present, and stated that the fax line is needed as Penobscot Dispatch sends response times through the fax.  Kim supports the office seeking out a better rate and the change of address on billing to allow the FD bill to be sent directly to the Town Office.

 

 

 

III. COMMITTEE REPORTS

            A.  ANIMAL CONTROL

 

1.      Reminder that the rabies clinic will be held November 21st at the meeting house from 10 – 11 am

The notification of Rabies from Disease Control was noted and a question of whether the notice dealing with a domestic or wild animal.

It was also suggested that the rabies clinic be held at the Fire Department complex.   Kim Tracy agreed that the trucks could be backed out and the clinic be held in the bays and could be washed and sprayed out after.  Kim will see if someone will be available to move the trucks on November 21, 2009 and get back to us.

                         ****Consensus of the Board was to also put a copy of the Rabies Notification in the next New Letter as an insert when they are folded and prepared to send.

 

B.  APPEALS BOARD 

                        1.         Looking for a member if anyone is interested

                        Announced.

            C.  CEMETERY        - Nothing.     

            D.  CODE ENFORCEMENT OFFICER   - Nothing.                             

            E.  E911   

            Kim Tracy questioned if “tamper proof” screws are used to attach the Road signs to the post to deter problems with the Road signs being stolen?  Response from the Board was “yes” tamper proof screws are presently being used.

            F.  EDUCATION       -Nothing.

            G.  EMERGENCY PREPAREDNESS COMMITTEE    -Nothing.                  

            H.  EMT/RESCUE                -Nothing.

I.   FIRE DEPARTMENT    

The ongoing problem of “lack of interest” in the Department was again discussed, and Kim Tracy reported that 1 person has requested an application.  Don Carroll informed Kim of the letter that has been written by himself that is going to be published in the next News Letter explaining the repercussions of the lack of interest.  (see attached).  Kim stated he hopes it works.

            J.  MEETINGHOUSE          

            Discussion of the ramp was again discussed, and it was noted that $5,000.00 was appropriated at Town Meeting for repairs to accommodate wheel chair accessibility.  $1,700 will be used on the ramp itself, and Don Carroll suggested that the remainder be used to pave 3 to 4 parking spaces. 

            Consensus of the Board was to get an estimate on paving the parking spaces and to do what spaces they could with the amount of appropriated money.

            Melodies Bellefleur also noted the needed lighting in the voting booth area during elections.  Both Don Carroll and Bonnie Cyr have the lighting to be installed and used during Elections.  Terry White noted if the lighting is permanent, they would have to be hardwired, but not for temporary use.

K.  PARKS & RECREATION         -Nothing.      

L.  PLANNING BOARD

            1.         Looking for planning board Members

            Announced and noted that the State has received the revised Shoreland Zoning Ordinance that was approved at Town Meeting.

            M. PLUMBING INSPECTOR         -Nothing.

N. RECYCLING & SOLID WASTE COLLECTION         -Nothing.                  

            O. ROAD COMMISSIONER

            John Biggar was present, and reported that most of the pot holes have been taken care of and that the needed repair at the Town Office has been put off for a couple of days to allow for an electrical wire to be installed underground for an outside light per request of the War Memorial Committee. 

            Don Carroll reported the salt has been ordered.

            Brenda Clark noted the “hole” on the Coboro Road needs to be filled.

P.  STATE LEGISLATIVE CORRESP      -Nothing.

            Q. TREASURER       

            Diane Lacadie informed the Board of the written procedures that were requested by the auditor to show control procedures.  The Board was given a copy of the written procedures to go over and a copy was put in the Procedure and Policy Manual.  Don Carroll also reported that he was present in the office during a daily cash up and that the cash was being counted on the front counter.  Don stated that the cash should be counted at a desk and not at the front counter during regular business hours. 

R.    WELFARE DIRECTOR                                   

Diane Lacadie reported that there is a group of residents in town that are trying to help a needy family.  Diane informed the Board of the up-coming events, but assured the Board that the office is not involved as a municipal function.       

S.     OTHER   

Resident Steve Clifford was present and expressed his concerns with the Board about  the Fire Departments volunteer status.  Steve stated that he was concerned because he has a terminal illness and no one to respond when needed.  Steve stated that there is no EMS personal in town and Etna has been told not to respond.  The Board explained that they have a Mutual Aid agreement with Etna and have heard no such thing about them not responding, Brenda Clark stated she called for medical help with her mother recently and both Etna and Carmel responded.  Brenda also stated that Kim Tracy and the Board has worked hard on trying to fix this issue.

Steve asked what the Board is doing to fix this problem.  The Board informed him that they are doing everything they can, and pointed out the letter Don Carroll has written for the New Letter to show the repercussions if the Town does not get some interested people to help.

Kim Tracy stated there is course that must be taken consisting of 120 hours training, and that a state and national exam must be taken, along with passing a physical.  There is approximately 4 months of training.

Steve also stated that Newport had to go to a full time paid fire chief to fix this same problem.

Steve also requested that the 911 maps be updated as there are at least 7 additions since the last update.  Don Carroll explained that a driveway with more than one residence does constitute a road.

Gary informed Steve Clifford that his concerns are noted,  the town will look into the map concerns, and the board is doing all they can do to address this problem.

Kim Tracy requested that Gary Bellefleur attend the next FD meeting on August 5th at the meeting house.

 

(NEW S.) Memorial Committee.  “OTHER” WILL NOW BE LETTER (T.)

Allen Brown was  present and informed the Board that the committee held their first meeting on July 21, 2009 to discuss putting in a wire and a light to shine on the stone and the flag. 

Don Carroll questioned is anyone had checked into the benches and Delores Butler explained that the committee needs to present a plan and a drawing to be awarded the bench from Cole.  Delores also questioned the procedure for the committee to spend the appropriated funds.  Delores was informed that the town can be billed by many local entities and we also have a Walmart charge card that could be used.  In case of emergency, there is also a petty cash account available.

Also discussed was adding names to the stone.  This is very costly, and is not usually done unless requested by a family member.

Marlene Webber informed the Board that she has cleaned the stone.

      Charles Merrill will be donating the digging to install the electrical    

      wire for the light.

 

 

IV.               TRAINING

It was noted that Patty and Diane will be attending a “Payroll and 1099 Rules” workshop on Wednesday, July 29, 2009 in Waterville and Cathy and Diane will be attending an Elections class in September.  Diane also noted that “October”  is going to be “Cross Training” Month. 

Diane also noted that she will be on vacation August 3rd – August 7th.

 

V.                 PUBLIC COMMENTS    

Marlene Webber questioned if there was an outside water source at the town office and was informed, “No”.

Melodie Bellefleur and Alan Brown informed the Board that the trash pickup is only emptying half the barrels into the trucks, and leaving the  other half on the ground.

Delores Butler questioned if the recycling trucks only take corrugated cardboard, or all cardboard.  Don stated only corrugated and to check on the bottom of plastic containers, if there is a #1 on the bottom, they are not recycled.  (Terry White stated, “That would make a great future article.”)

 

VI.               SELECTMEN COMMENTS

Don Carroll stated he would give Lois Hawes his Municipal Officer’s Manual.

 

VII.             EXECUTIVE SESSION

 

None

 

VIII.            ADJOURNMENT

 

Upon motion by Don Carroll, seconded by Lois Hawes, it was unanimously voted to adjourn the meeting at 7:30 p.m.

 

 

 

 

 

 

____________________________________Gary Bellefleur

 

____________________________________Donald Carroll

 

____________________________________Brenda Clark

 

____________________________________Lois Hawes

 

____________________________________Terry White

 

 

 

 

 

Minutes recorded by;

Diane Lacadie