TOWN OF STETSON
SELECTMEN’S
MINUTES
Date: July 9, 2008
I. OPEN MEETING
A. ROLL CALL
Gary Bellefluer, Gerald
Button, Donald Carroll, Brenda Clark, and Lois Hawes. (Lois left after item #1
of New Business)
B.
MINUTES OF THE MEETING
1. Approval of Minutes from June 25, 2008
Meeting.
Upon motion by Don Carroll, seconded by
Gerald Button, it was voted 4 – 0 to approve the June 25, 2008 Minutes with the
typo corrections noted. Brenda Clark abstained,
as she was not at that meeting.
Typos: Spellings: ASSESSERS/Publicly
2.
Approval
of Minutes from July 1, 2008 Meeting.
Upon motion by Don
Carroll, seconded by Gerald Button, it was unanimously voted to approve the
July 1, 2008 with the typo Corrections noted.
Voted 5 – 0.
Typos: item C. 2.)
Change 30 hour to 32 hours, item 7.) change wording “Selectmen will be
paid $1,200.00 per year because of Gary not requesting more for chairman,
instead he chooses to divide the extra chair money. Also note that #7 is not part of the new
policy that is being developed.
C.
QUIT CLAIM DEEDS
None.
D. WARRANT
1. Payroll
Upon
motion by Don Carroll, seconded by Lois Hawes, it was unanimously voted to
approve the payroll warrant.
2.
Expenditures
There were discussions
on what would be considered as last years expenses, and considered as this
years expenses.
Upon motion by Gerald
Button, seconded by Don Carroll, it was unanimously voted to approve the
warrant with the appropriate adjustments to the correct fiscal year to be
brought to the next meeting for the Boards review. Voted 5 – 0.
It was also unanimously
decided to bring the whole folder of the warrant, including the copies of bill
to the selectmen’s meetings.
E.
BOARD OF ASSESSRORS
Nothing.
II. OLD BUSINESS
1.
Signing
of Plowing and Solid Waste Contracts.
Upon motion by Don
Carroll, seconded by Gerald Button, it was unanimously voted to sign the above
contracts.
**** Upon motion by Don Carroll, seconded by
Gerald Button, it was also voted 4 – 0 (Lois Hawes abstaining) to also sign the
Cleaning Contract.
III. NEW BUSINESS
1.
To
see if we would like to continue with the volunteer accident insurance
Noted: to check amounts:
Upon motion by Don
Carroll, seconded by Gerald Button, it was unanimously voted to continue this
insurance.
2.
Jeff
Perry
Noted: to look for contract
and to have Jeff Perry sign.
Mr. Perry was asked by
the Board of his ability and desire to move the network, internet, and phones
into the new Town Office? It was noted
to upgrade to wireless and the town may need a new hub to expand. Jeff stated he would do the work at $25.00
per hour, and the job would take approximately 3 to 5 hours to complete.
The Board requested that
Jeff stop by the office and look at the actual job.
3.
Salt
& Sand Purchases
Consensus of the Board
was to have the John Biggar and Richard Webber look into the sand price and
purchases, and Don Carroll look into the purchase and price of salt, so both
could be ordered as soon as possible before price increases.
4.
Dirt
Road Contracts
John Biggar and Don
Carroll have hiked the dirt roads and both agree that the $40,000 approved at
Town Meeting should be used on the lower end of the Mt. Pleasant road, and
possibly some at the beginning. A
Contract will be put together, and this project will go out to bid.
Lois Hawes was excused for the
remainder of the meeting.
5.
Mileage
Reimbursement
Types of mileage that
would be eligible for reimbursement were discussed and a possible mileage
approval form being designed, but at this time Lois Hawes had left and where
she requested this agenda item:
Upon motion by Gerald
Button, seconded by Don Carroll, it was unanimously voted to table this agenda
item to the next meeting. Voted 4 –
0.
III. COMMITTEE REPORTS
A.
ANIMAL CONTROL -Nothing.
B.
APPEALS BOARD Ronald
Miles was left out of the Town Report as a member of the Board of Appeals.
Upon motion by Don Carroll, seconded by
Brenda Clark, it was unanimously voted to appoint Mr. Miles to the Board Of
Appeals. Voted 4 – 0.
C.
CEMETERY
Don Carroll expressed concerns of where the
cemetery maps were located, and the condition they are in, we should have more
copies made. He also stated that the
metal markers numbering the graves that are in the cemeteries have sunk out of
sight, and would like to take a metal detector to located them and pull them
up.
D.
CODE ENFORCEMENT OFFICER - Nothing.
E.
E911
- Nothing.
F.
EDUCATION
1. School Consolidation Update
Nothing
to report.
G.
EMERGENCY PREPAREDNESS COMMITTEE
Don Carroll reported that the Town needs to
designate a place for warmth this winter.
He stated that the Meeting House has not only cots, but a
generator. Consensus of the board was to
designate the Meeting House for the “place of warmth”.
H.
EMT/RESCUE -Nothing.
I. FIRE DEPARTMENT
Fire Chief, Kim Tracy presented
a written document (see attached)
Requesting that the
Board appoint Kim Tracy to Fire Chief, and David
Emerson to Assistant
Chief.
Upon motion by Gary,
seconded by Don, it was unanimously voted
to grant the above
requested appointments.
J.
MEETINGHOUSE
It was noted that the dehumidifier should
be checked again, as it still smells musty in the meeting house. Don Carroll will call.
K. PARKS & RECREATION
1. Stetson
Days update
Gerald
Button informed the Public of the upcoming events at Stetson
Days. There will be floats, a horse and sleigh with
2 Grand marshals:
Gertrude Prescott and Avis Wilson, a
band with street dance, food
sales, clowns, dunk tank, pony
rides, girl scouts, etc. Gerald
informed the board that the total
cost would be approximately
$2,500, and we only have
approximately $2,100. The board
suggested cutting expenses by
making things like ribbons, and
cutting printing cost.
Upon
motion by Don Carroll, seconded by Gary Bellefluer, it was
unanimously voted to take the
balance of the money available, and
increase up $2,500.0 out of the
contingency fund.
Don
informed Gerald to look into the pony rides because of
insurance reasons. Gerald informed all that there would be a
tentative draft of events in the
upcoming news letter.
L. PLANNING BOARD - Nothing.
M.
PLUMBING INSPECTOR -
Nothing.
N.
RECYCLING & SOLID WASTE COLLECTION -Nothing.
O.
ROAD COMMISSIONER
Field Changes were noted for the Salt and
Sand Shed. Don will call the people from
the state about the reimbursement standards.
Gary stated that the final payment will be due when the seeding is done,
and the Selectmen will have to sign off.
Gary will call Mr. Braley.
P. STATE LEGISLATIVE CORRESP - Nothing.
Q.
TREASURER -Nothing.
R.
WELFARE DIRECTOR -Nothing.
S. OTHER
1. Contract for the Animal Shelter:
Consensus
of the Board was to have Gary Bellefluer sign the
contract.
IV.
TRAINING
Don Carroll would like to take the Welfare Training.
Gerald Button will take the Selectmen Training in December.
Gary is willing to give computer training to any Board Members that
may be interested.
V.
PUBLIC COMMENTS
Mr. & Mrs. Fletcher were present
and voiced a complaint on Albert’s Point.
When they walk out their front door, they fall into the ditch. Don Carroll explained that if they buy the
culvert, the town will put it in, and noted that the Fletcher’s steps are in
the right-of-way. Don also noted that
Albert’s Point was a private road for years and people just built and done what
they pleased. The Fletcher’s noted that
the town done the ditching, and also took out their drive-way which consisted
of 20-30 yards of fill and hauled it away that rightfully belonged to
them. Don stated that he will call the
road commissioner and go take another look at it.
Consensus of the Board was to do
nothing until the Fletcher’s purchased a culvert.
Ray & Nicole Fletcher 257-3809.
Marty Hipsky: questioned if all the
road signs had been put up? They are
still missing on the Hurd road and Mt. Pleasant road and possibly others. He also noted that 2 maples trees were lost
on the Coboro road, and should be replaced.
Gail Hipsky: Again questioned the freezers in the meeting
house that belongs to the food cupboard.
The food cupboard has an electrician lined up to do the work.
V.
SELECTMEN
COMMENTS
Don Carroll informed Brian Boggs that
he had been appointed to SAD 63 Director again for this year.
Gary read aloud the finances
VI.
EXECUTIVE
SESSION
None.
VII.
ADJOURNMENT
Upon motion by Gary, seconded by Don,
it was unanimously voted to adjourn the meeting at 8:40 p.m.
_______________________________________Gary
Bellefluer
_______________________________________Gerald
Button
_______________________________________Donald
Carroll
_______________________________________Brenda
Clark
_______________________________________Lois
Hawes
Minutes recorded by;
Diane Lacadie