TOWN OF STETSON

SELECTMEN’S MEETING MINUTES

08/17/05 @ 6:00PM

 

 I. OPEN MEETING

 

            A. OPEN SESSION

            B. ROLL CALL   Present:  Mr. Carroll, Mr. Hipsky, Mr. Hockstadter, and Mrs.       

                Ham.  Guests:  None

            C. MINUTES OF THE MEETING 08/03/05 were viewed and signed by the Board.

            D. BOARD OF ASSESSORS

1.  Ms. Thompson wrote a letter for the Board to review regarding the town-wide property revaluation that the town is currently finishing before mailing the 2006FY tax bills.  The Board agreed to change one section in the letter and mail to all tax payers approximately two weeks prior to mailing tax bills.

2.  The 2005 Tree Growth report was completed and returned to the Maine Forest Service, the Board acknowledged.

3.  Mr. Carroll reported that Ms. Thompson is scheduled to have the commitment of the 2006FY taxes by September 15, 2005, the Board acknowledged. 

            E. QUIT CLAIM DEEDS

            F. EXPENDITURES WARRANT invoices were viewed and approved by the Board.

 

II. OLD BUSINESS

 

A.      The snow removal bid for yards and dry hydrants will be advertised in the Express with a bid deadline of Wednesday, September 7, 2005, the Board acknowledged.

B.     The mowing of the road sides has not been completed.  The contractor, Mr. Simco, has had tractor problems and can’t seem to keep the equipment running.  Mr. Simco reported to the Town Office that he can’t do the job and wants to get paid for 8 miles that he did complete, the Board was not in favor.  Mr. Carroll has contacted a few people and is waiting to hear back.

C.    Lil ‘N” Engines who had the cemetery and municipal mowing contracts has backed out of the contract.  Mr. Carroll contacted Mr. Doug Babcock to ask him to mow the cemeteries for the duration of the contract; Mr. Babcock agreed but wanted $3,000, the Board agreed.  Mr. Carroll hired Mr. Wayne Hawes to mow the municipal lawns for half of the contract price plus $100 for the first mowing and raking because it was such a mess, the Board agreed.  Both contractors have mowed for the town in the past.

D.    The Town Office Building Committee met Tuesday, August 9, 2005; the minutes of the meeting will be available next week.  The next meeting is scheduled for Tuesday, September 13, 2005.   Mr. Hockstadter asked if the meeting could be changed because he would not be able to attend and Mr. Hipsky stated that the meeting would not be changed for one member and the committee understands when a member has to miss a meeting for various reasons.

E.     Mr. Higgins, Auditor, will be at the office Monday, August 29, 2005 for the town’s year end audit.

 

III. NEW BUSINESS

 

A.     The Penobscot County Sheriff’s Office sent a sex offender notification update, the Board acknowledged.  Mr. Hipsky is going to contact the abutting neighbor and report this update.

B.     PVCOG General Assembly Nominations and Executive Committee Nominations for the 2006 year were sent to the municipal officers for a vote.

C.    CMP pole location permit for property on the Wolfboro Road was acknowledged and signed by the Board.

D.    Penobscot County Emergency Management Agency sent information regarding the development of the National Incident Management System Capability Assessment Tool (NIMCAST).  Michelle Tanquary had been designated as the County NIMCAST Coordinator, the Board acknowledged.

E.     Mrs. Biggar contacted Mrs. Babcock regarding the fire station/library complex; both bathrooms needed to be cleaned, the toilets were stained and the library conference room floor needs to be striped and waxed.  Mrs. Babcock told Mrs. Biggar that she is planning on waxing the conference floor next week.

F.     A window in the food cupboard has been busted by a rock.  Mr. Carroll will speak to Mr. Rush about getting this fixed.

G.    The State Internal Control Audit was 8/17/05; the audit went well the only suggestion Mr. Wright had was to have separate cash box for each clerk.  The Board discussed this option and agreed that at this time it’s not feasible or necessary to have two cash boxes.

 

IV. COMMITTEE REPORTS

 

            A. ANIMAL CONTROL

            B. APPEALS BOARD

            C. CEMETERY

1.  The Board received a letter from Ms. Alice Mills regarding the upkeep of the flags at the Clark’s Hill Cemetery.  Mr. Carroll gave a brief summary of the letter from Ms. Mills and the board acknowledged.

2.  Erma Underhill’s grave site at the Clarks Hill Cemetery needs more fill; Mrs. Biggar has contacted Mr. Babcock and left this message.

            D. CODE ENFORCEMENT OFFICER/PLUMBING INSPECTOR

1.  Mr. Mullis gave his resignation to the Board.  Mr. Carroll has been in contact with Ms. Judy Dorr, Town Manager of Dexter, and asked who their CEO was and if he/she would be interested in working for a half a day in Stetson as CEO Officer.  Mr. Carroll will report back with more information.

 

 

2.  Mr. Mullis received a second complaint regarding a junk yard located on the Lapoint Road.  Mr. Mullis sent a letter stating that compliance must be done before 09/07/05 or the town is going to forward the complaint to our municipal attorney and recommend prosecution in District Court, the Board acknowledged.

            E.  EDUCATION

            F.  FIRE DEPARTMENT

1.  Mr. Carroll questioned Mr. Irving Gray responding to a emergency call in Stetson; Mr. Gray is a full time member of the Carmel Fire Department and this emergency call did need assistance from the Carmel Fire Department, the Board acknowledged.

            G.  HISTORICAL SOCIETY

            H.  MEETINGHOUSE

I.    PARK & RECREATION

            J.   PLANNING BOARD

1.  A Public workshop to review the Land Use Ordinance will be held Thursday, 8/25/05 at 6:30 in the Meetinghouse, the Board acknowledged.

            K. LIBRARY

            L. RECYCLING & SOLID WASTE COLLECTION

1.  The Hazardous Waste Collection is scheduled for Saturday, 10/1/05.  The Board agreed to put the information in the next newsletter and also send a bulk mailing to all residents stating the procedure, date, time and location of this hazardous waste drop off event.

2.  A couple of complaints and issues were acknowledged by the Board.  Mr. Carroll stated that all trash needs to be out beside the road by 7am to be collected on that day.

3.  MRC Quarterly Distribution in the amount of $3,024.26 was acknowledged by the Board.

4.  Mr. Hipsky will write an article for the Newsletter regarding the fall big trash drop off that will be October 22, 2005 at the Meetinghouse parking lot.

            M. ROAD COMMISSIONER

1.  The road rehabilitation project coordinated by Mr. Phil Curtis, of the Maine Rural Road Assistance Program, went out to bid with a deadline of September 7, 2005; the contract was acknowledged by the Board.

2.  Mr. Hipsky called Mrs. Merrill and left a message that the dirt roads need to be graded, the Board acknowledged.

            N. TREASURER

            O. WELFARE DIRECTOR

            P. STATE LEGISLATIVE CORRESP.

            Q. OTHER

 

 

 

 

 

V. CORRESPONDENCE

VI. TRAINING

 

 Minutes are not verbatim but summarized and recorded by:  Dennell K. Ham

Approved by:            

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Date:  ___________________________